Overview
Todoist is a task manager made by Doist. It runs on the web, desktop, mobile, smartwatches and as browser extensions, and syncs tasks across all of them.
Individuals use Todoist to capture and organize personal and work tasks, often following methods such as Getting Things Done. Small teams use shared projects and workspaces for lightweight coordination. It is valued for fast capture and a clean, consistent interface.
Key features
- Natural language inputTyping phrases like "every Monday at 9am" sets due dates and recurrence automatically.
- Projects and sectionsTasks are organized into projects, sections and sub-tasks, with list, board and calendar layouts.
- Labels and filtersLabels and a filter query language create custom views across projects.
- IntegrationsConnects with calendars, email clients and automation tools.
- Shared projectsTasks can be assigned and discussed in shared projects and team workspaces.
Best for
- Individuals who want a reliable task manager on every device
- Professionals following a personal productivity method such as GTD
- Small teams that need simple shared task lists rather than full project management
Pricing
Freemium. Free plan for personal use; paid plans add reminders, more projects and team features.
| Plan | What you get |
|---|---|
| Beginner | Free plan with a limited number of projects and core task features. |
| Pro | More projects, reminders, filters, calendar layout and activity history. |
| Business | Team workspaces with shared projects, roles and admin tools, billed per member. |
Prices and plan limits change often. Check the official website for current pricing. Last reviewed Oct 3, 2026.
Pros & cons
Pros
- Fast task capture with natural language parsing
- Consistent apps across nearly every platform
- Simple enough for daily use without heavy setup
Cons
- Reminders and several useful features require a paid plan
- Team features are basic compared with dedicated project management tools
Todoist alternatives
-
SaaS Freemium Visit
Notion
Connected docs, wikis and project databases in one team workspace.
-
SaaS Freemium Visit
Linear
Fast, keyboard-driven issue tracking and project planning for product teams.
-
Productivity Freemium Visit
Obsidian
Local-first Markdown notes with links, graph view and a plugin ecosystem.
Try Todoist
Free plan for personal use; paid plans add reminders, more projects and team features.